Supplier management system

 

1. General principles

1.1 In order to establish and improve the supplier management system, carry out the development, supervision, evaluation and management of suppliers, optimize the supplier team of the enterprise, and ultimately achieve the purpose of continuously improving the quality and efficiency of procurement, this system is hereby formulated.

1.2. This system applies to the management of all suppliers who provide products and services to the Company.

 

2. Functions and division of labor

Purchasing Department is responsible for the development and implementation of the supplier development program, regular market surveys, collect and collate market information, recommend suitable suppliers; establish and maintain the relationship with suppliers, and continuously improve the quality of procurement; improve the supplier database to ensure timely updating of data and normal use; use various ways and channels to grasp the supplier and market trends; according to the results of the supplier assessment level management.

Quality; improve the supplier database, ensure timely update of data and normal use, use various ways and channels to grasp the supplier and market dynamics; according to the results of the supplier's assessment of the grade management.

2.2.   

The production department, equipment department and administration department and other requisitioning and using departments should participate in the collection of supplier information within the scope of their specialty and supplier survey, and supervise the supplier's supply, quality, delivery and after-sales service work.

Supervise the suppliers' supply, quality, delivery and after-sales service, understand the production process and key control points of the suppliers, and assist the supply department in solving technical or quality control problems.

 

3. Vendor survey and identification

3.1.    A Supplier Questionnaire is completed by the Purchasing Department and the user departments to obtain supplier information from various sources based on the products and services required.

3.2.    For each qualified supplier, the purchasing department is responsible for establishing a supplier file, which includes, at a minimum, a Supplier Information Card, a Supplier Questionnaire and a Supplier Credit History Form.

3.3.    For the main and auxiliary raw materials and packaging and other bulk and long-term procurement, the purchasing department must provide more than three suppliers, samples by the Quality Assurance Department tested and qualified to be the company's qualified supplier alternative library.

3.4.    For the main and auxiliary raw materials and packaging materials, the Purchasing Department must select 2-3 suppliers from the qualified supplier alternative library for supplier survey, only after the testing and investigation of qualified suppliers can be done as the company's official suppliers, and for the establishment of qualified supplier files. The file should be updated at least once a year, and the qualified suppliers must be evaluated once a year, and the unqualified ones should be deleted from the qualified suppliers' database and no longer be purchased.

 

4. Rewards and punishments

4.1.    For those who recommend qualified suppliers and are confirmed to be excellent suppliers after the implementation of procurement and evaluation by the company, the company will give certain rewards to the recommended personnel.

4.2.    Personnel who provide false information or intentionally conceal the supplier's bad credit record will be penalized 200-10000 RMB depending on the severity of the case. If they cause economic losses to the company, they will be held liable for compensation.

 

5. ANNEXES

  The present management system shall come into effect on the date of issuance.